Privacy Policy

Last updated: March 2026

This Privacy Policy describes how Sailboat.Racing ("we", "us", "our"), operated by Domain Centric Ltd, collects, uses, and handles information in connection with the Sailboat.Racing platform ("the Service").

1. About This Service

Sailboat.Racing is a platform that enables sailing clubs and race officers ("club administrators") to manage race scheduling, publish race results, maintain handicap lists, and share competitor information with their members and the public.

2. Data Responsibility

You are responsible for the personal data you publish.

Club administrators and race officers who use Sailboat.Racing to publish race results, competitor information, crew details, or any other personal data are the data controllers for that information under applicable data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

By publishing information through Sailboat.Racing, you confirm that:

  • You have obtained the appropriate legal basis (such as consent, legitimate interests, or contractual necessity) for processing the personal data of all individuals whose information you are publishing.
  • You have informed those individuals about how their data will be used and where it will be published.
  • Publishing the information complies with all applicable data protection and privacy laws.

3. Rights of Competitors and Other Individuals

If a competitor or any other individual does not wish to have their personal information - including their name, race results, rankings, sail number, or any other identifying information - published on the Sailboat.Racing platform, it is the sole responsibility of the club administrator or race officer who uploaded or manages that data to take appropriate steps to honour that request. This may include:

  • Removing or anonymising the relevant data from the platform.
  • Contacting Sailboat.Racing support to request deletion of specific records.
  • Notifying the individual of their rights and the steps taken.

Competitors and individuals wishing to exercise their data rights in respect of club-published data should contact the relevant club or organisation directly in the first instance.

4. Accuracy of Published Information

Sailboat.Racing is a publishing platform. We do not independently verify, audit, validate, or accept responsibility for the accuracy, completeness, timeliness, or correctness of any race results, handicap information, competitor details, or any other data published by club administrators or race officers.

We accept no liability for errors, omissions, or inaccuracies in published data. Any disputes about the accuracy of published information should be directed to the relevant club or organisation.

5. Information We Collect

We may collect the following categories of information:

Account information (for club administrators and race officers):

  • Name, email address, and chosen username
  • Club or organisation affiliation

Usage and technical data:

  • Pages visited and features used (for service improvement and diagnostics)
  • IP address, browser type, and device type (for security and service delivery)
  • Session identifiers and authentication tokens

Publicly published data (uploaded by club administrators):

  • Race results, series standings, and handicap information
  • Competitor names, sail numbers, and boat class information
  • Race schedules and event information

6. How We Use Your Information

We use the information we hold to:

  • Provide, maintain, and improve the Sailboat.Racing platform.
  • Authenticate and authorise account access securely.
  • Communicate with account holders about their account, service updates, or material changes to these policies.
  • Ensure the security and integrity of the platform and its users.
  • Comply with our legal and regulatory obligations.

7. Data Sharing and Third Parties

  • We do not sell personal data to third parties.
  • We may share data with service providers who help us operate the platform (for example, cloud hosting infrastructure via Amazon Web Services, and authentication services via AWS Cognito). These providers are contractually bound to protect your data and may only process it on our instructions.
  • Race results and other publicly published data are, by their nature, made available to any member of the public who accesses the platform.
  • We may disclose data where required by applicable law, regulation, or valid court order.

8. Data Retention

  • Account data is retained for as long as your account is active, and for a reasonable period following account closure.
  • Publicly published data (race results, competitor profiles, and similar) is retained until removed by the club administrator or until a valid data deletion request is received.
  • Technical and security logs are retained for a limited period for diagnostic and security purposes.

9. Your Rights

Under UK and EU data protection law, you may have the right to:

  • Access - request a copy of the personal data we hold about you.
  • Rectification - request that inaccurate or incomplete data be corrected.
  • Erasure - request deletion of your personal data in certain circumstances ("right to be forgotten").
  • Restriction - request that we restrict processing of your data in certain circumstances.
  • Portability - receive a copy of your data in a structured, machine-readable format.
  • Objection - object to processing of your data where we rely on legitimate interests as our legal basis.

To exercise any of these rights, please contact us at kacper@domaincentric.net.

Please note that for data published by club administrators (such as race results), you may need to contact the relevant club or organisation directly, as they are the data controller for that information.

10. Cookies

We use essential cookies to operate the platform, including session authentication tokens necessary for login and security. We do not use advertising, tracking, or profiling cookies.

11. Security

We take reasonable and appropriate technical and organisational measures to protect personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure, or access. However, no internet-based service can guarantee absolute security, and we cannot be held responsible for events outside our reasonable control.

12. International Data Transfers

Our platform is hosted on AWS infrastructure. Where data is processed or transferred outside the United Kingdom or European Economic Area, we ensure appropriate safeguards are in place in accordance with applicable data protection law.

13. Children's Privacy

Sailboat.Racing is not directed at children under the age of 13. We do not knowingly collect personal data from children under 13 without appropriate parental or guardian consent. If you believe a child's personal data has been published without appropriate consent, please contact us immediately so we can take appropriate action.

14. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, the law, or the Service. Material changes will be communicated to account holders by email or prominent notice on the platform. Continued use of the Service after changes take effect constitutes acceptance of the updated policy. The effective date is shown at the top of this page.

15. Contact Us

For any privacy-related questions, requests, or complaints, please contact:

Domain Centric Ltd
Email: kacper@domaincentric.net

If you are not satisfied with our response, you have the right to lodge a complaint with the Information Commissioner's Office (ICO): ico.org.uk - Tel: 0303 123 1113.